June 20, 2007
This part of the application process can be confusing (along with the rest of it, of course :-) )
Some high schools have a specific recommendation protocol in place. For instance, the counseling staff may insist that all recommendation letters must be returned to the guidance office and sent to colleges along with your transcript and secondary school report.
However, if your school doesn't have any official rules (and most schools don't), then your best bet is to give your recommending teachers one envelope for each college that must receive a copy of the recommendation. Here's what else to do:
-Stamp each envelope and address it to the appropriate admission office-On the outside front of the envelope, in the lower left-hand corner, write: YOUR NAME, YOUR SCHOOL NAME, the contents of the envelope (e.g., "Letter of reference from Mr. J.J. Johnstone, biology teacher")
-If appropriate, also write "Early Decision," "Early Action," "Regular Decision," etc. (If the college has rolling admission or only one decision plan, no need to write anything)
Your teacher will be responsible for copying his or her letters and sticking them in the corresponding envelopes. (And has a teacher ever screwed up and put the wrong letter in an envelope? You bet! Is it a dealbreaker? No way!)
You can also help your teachers by writing the recommendation deadline under the flap of the envelope as a reminder, especially if you have given your teachers multiple envelopes for colleges with different deadlines.
While some teachers do give copies of their letters to students, it is advisable to sign the waiver on the application that allows teachers to write confidentially. Colleges do NOT want to see that letters of reference have arrived with YOUR materials. They should be submitted separately, either directly by the teachers or from your guidance office.
We also suggest that you present the envelopes and reference material to your teacher(s) along with a cover note which offers thanks in advance for this extra effort and provides the teacher with a list of highlights of the time you spent in his or her class. It's okay to brag a bit here, and--trust me--teachers will be grateful. You may remember for the rest of your life that your history teacher asked you to read your paper on the Industrial Revolution to the entire class, but he may have forgotten already.
Colleges are accustomed to receiving all sorts of material before a student has officially applied. Most schools will keep all this stuff in an alphabetized "general file." Then, when your official application shows up, office staff will check through the general file and move all materials therein into your own personal application folder. So don't worry if the teachers beat you to the mailbox. Colleges are fully prepared to deal with this.
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