Annotate Your Activities List

How do you tell a college all about the many “activities” you’ve done and currently do, when you’re filling out your applications? This falls under the umbrella of what I call “student profile marketing.” Why should you do an “annotated” Activities List?

As you may already know, college application forms don’t offer active students enough space to list and explain their extracurricular endeavors, jobs, honors, etc. A few colleges (Columbia, Stanford, for example) state in their application instructions that separate résumés and other attachments are not permissible, but for the vast majority of schools, it is quite acceptable to submit an annotated list in addition to the information that you put on the application form itself. Note that if you are applying online but plan to send a separate activities list, you can either email it or snail-mail it separately. You may also be able to upload it into the “Additional Information” section of the Common Application.

Attached are sample entries from two activity lists. Both list the achievements and activities of the same student, but the samples are labeled “Before” and the other “After.” The “Before” sample is the kind of standard stuff that admission officials see all the time. It gives a sense of what the applicant does, but offers limited information about the real person behind the prose.

The “After” sample, on the other hand, helps admission folks see a lot more about the applicant’s passions and personality (and keeps their attention with a bit of humor). You can use the “After” sample as a model for your own activities list that you will send to colleges.

Important note: This “After” list sample is way too long. It was designed as an over-the-top example of how a résumé can be annotated so that admission staff can see what is really going on in an applicant’s life. You don’t need to comment on all of your activities. In other words, resist the urge to make comments about every endeavor on your résumé. A few well-placed sentences will pack more punch than a constant stream of verbiage.  Try to limit yours to two pages, if at all possible.

The résumé should be organized by topic, not by year (“School Leadership,” Community Service,” etc.). That’s designed to avoid repetition, because many students do the same activities every year. You don’t want to list your activities by year (9th grade, 10th grade, etc.) because that would be too redundant. However, feel free to make up whatever categories work for you. You certainly don’t have to use the same ones that are on the sample.

This “After” sample also includes information that is important to most admission officials.

- The approximate amount of time you’ve spent pursing an activity, and

- Whether or not you think you’ll continue it in college.

You will put some of this same information on the application itself, so make sure you’re consistent! The application probably won’t allow space for all your activities, though, so the annotated list will allow you to include some endeavors that the application won’t.

Here’s the “Before” sample:

List of Activities and Awards
Phoebe Cadbury
Neely High School

School Leadership

Student Government Treasurer   12
Student Council Homeroom Representative   9, 10, 11
Backpack Regulatory Task Force   11

Community Service

Koats for Kids, Founder, Chapter President    10, 11, 12
Habitat for Humanity, 10, 11,  (summers)
Key Club   9, 10, 11, secretary, 12
Head Start Daycare Center Volunteer   9, 10, 11

Music

Flute lessons  grades 4-9
Piccolo lessons  10, 11
Neely High School Orchestra (flute, piccolo)  9-12
Cape Ann Regional Orchestra  (piccolo) 11
Neely High School Choir, 9, 10

Athletics

Soccer  9, 10 (junior varsity), 11, 12 (varsity)   MIP, 11; Coaches Cup, 12

Work/Summer Experience

Petal Pushers Florists, 1998-present; sales, arrangements, deliveries
Good News Travels Fast, 12 (Singing telegram service
Smith College Summer Science and Engineering Program, 11 (summer)
Habitat for Humanity (See Community Service, above)

Additional Research Experience

Simmons College Department of Psychology Outreach to Youth Program, 12

Honors/Awards

- Outstanding student in the biological sciences, 10
- The Mirror (Neely H.S. Literary Magazine) Award for Poetry, 10
- National Honor Society Junior Inductee, 11

Etc.

And now the “After” sample”:

List of Activities and Awards
Phoebe Cadbury
Neely High School

The list below does not include all of my high school activities and achievements—only those that have been most meaningful to me.

* Those marked with asterisks are the ones I hope to continue in college.

School Leadership

Student Government Treasurer*  12 (~3 hrs/wk during school year)
Elected by student body. First official act: purchasing 400 hamburgers for New Student Welcome Barbeque (no sacred cows for this vegetarian!)

Student Council Homeroom Representative  9, 10, 11 (~2 hrs/wk during school year)
Elected by classmates. Hot issues: off-campus privileges; backpack inspection (see below)

Backpack Regulatory Task Force   11 (~2 hrs/wk for three months)
Appointed by administration to this student/staff committee to evaluate guidelines for backpack inspection to insure school safety. A sign of the times, I’m afraid.

Community Service

Koats for Kids, Founder, Chapter President*   10, 11, 12 (c. 1-5 hrs/wk, all year)
This is the extracurricular activity of which I’m most proud. When I was volunteering at Head Start (see below), I noticed that several children did not have warm outerwear during an especially bad New England winter. I contacted several area supermarkets and asked if I could put receptacles in the store entries for customers to deposit unneeded coats and snowsuits for children. The program succeeded beyond my wildest expectations. There are now 12 drop-off points in four towns, and three area high schools sponsor chapters. I still oversee the entire program. Last year we donated over 1,100 coats and other warm garments to disadvantaged children. (See attached news clips.)

Habitat for Humanity, 10, 11*  (summers)
For the past two summers I have spent three weeks working on Habitat projects in my community. (Most students stay on a project for one week.) I learned to pour a foundation (well, sort of—you probably wouldn’t want me doing yours) and to do some basic carpentry. I am also a painter extraordinaire. This summer I will attend a weeklong Habitat program in Georgia.

Key Club   9, 10, 11,  secretary, 12 12 (c. 1-4 hrs/wk, school year)

Typical Key Club activities include organizing lame, one-time fundraising events that always seem to be scheduled opposite more popular ones. In the past two years, however, our progress (and prognosis) has improved.

Head Start Daycare Center Volunteer   9, 10, 11 (~4 hrs/wk, school year)

This seemed like a good opportunity for me during my “I Want to Teach Preschool” period. I’ve since put that career choice on the back burner (along with ballerina and firefighter), but I still value the three years I spent at the center. One highlight was practicing Spanish with the bilingual children who enjoyed my struggles with their native tongue. I did not return to the Center this year because my AP Studio Art class meets in the afternoons and created a schedule conflict I couldn’t resolve, but I still stop by and visit whenever I can.

Music

Flute lessons/practice  grades 4-9  (~4 hrs/wk, year round)
When my sister began to learn piano, I chose the flute. I thought it was more portable and I could play at parties. (Perish the thought!)

Piccolo lessons/practice  10, 11 (~4 hrs/wk, year round)
With a glut of flutists trying for the area orchestras, my teacher suggested I might have more luck with the piccolo. The outcome? See below.

Neely High School Orchestra (flute, piccolo)  9-12* (~2 hrs/wk, school year)
As bad as our Key Club can be, the orchestra is worse. Due to school budget uncertainties, we have had five directors in four years (and six months with a well-meaning mother, who had no experience). We do, however, have fun, and I have made several close friends through orchestra who are in very different levels of classes that I am.

Cape Ann Regional Orchestra  (piccolo) 11 (~2 hrs/wk, school year)
I thought my teacher was a genius because at the end of my sophomore year, I auditioned for (and made) this orchestra, which draws students from several high schools that (unlike ours) have outstanding music programs. At the end of junior year I had to try out again, and got beaten out by a younger (and newer) piccolo player from one of those snazzy music programs. Oh, the shame of it! (I actually was pretty upset, until …)

Neely High School Choir, 9, 10 (~2 hrs/wk, school year)
I enjoyed my involvement, but—like the orchestra—the program was limited by budget cuts.

Athletics

Soccer  9, 10 (junior varsity), 11, 12 (varsity)   MIP, 11; Coaches Cup, 12 (~8 hrs/wk, September-November)
Mia Hamm is not looking over her shoulder, but I am proud of my NHS soccer career. I never played in any of the youth leagues (I think my mother despaired of being labeled a “soccer mom,” and we did not own a minivan, which she must have felt was a prerequisite.) I only learned the game in gym in 8th grade but made the J.V. team for two years and was then promoted to varsity. I am a utility player who can handle every position. I was even asked to play goalie in a crisis. (We won, too). Although never a star, I was named Most Improved Player after my first varsity season, and received the Coaches Cup (for sportsmanship) this fall. I will probably only play at the intramural level in college.

Work/Summer Experience

Petal Pushers Florists, 1998-present; sales, arrangements, deliveries; c. 15 hours/week (school year); 35 hours/week (summer, vacations),
As you can see elsewhere in my application, my mother owns this business, so I did not have to beat out a host of competitors for the job. I also don’t ever get to call in sick when I’m not.

Good News Travels Fast, 12 (Singing telegram service; 4-hour shift weekly on Saturday evenings)
This is more like fun than work. I am the only high school student on a 4-member team. We sing special- occasion greetings to amused (or downright astounded) celebrants at their homes. One time we got to do “I’m Gonna Wash That Man Right Out of My Hair,” for a woman who’d recently had her engagement broken. (Usually, however, it’s “Happy Birthday.”)

Smith College Summer Science and Engineering Program, 11 (summer)
Month-long intensive residential experience, with concentrations in genetics and botany. I was one of two students selected to assist on faculty research program examining links between gene mutations in fruit flies and tumors in human children.

Habitat for Humanity (See Community Service, above)

Additional Research Experience

Simmons College Department of Psychology Outreach to Youth Program, 12 (2-5 hours/week)
Selected through application process to work with Donna Blaylock, professor of physiological psychology, on study of effects of low-dose caffeine products on preschool children. Research to be published Spring 2004.

Honors/Awards

- Outstanding student in the biological sciences, 10
- The Mirror (Neely H.S. Literary Magazine) Award for Poetry, 10
- National Honor Society Junior Inductee, 11
- WGBY-TV “Community All-Star,” 11 (for Koats for Kids; See clipping attached)
- Boston Globe Top 25 High School Students, 11 (for Koats for Kids; See clipping attached)
- Brown Book Award, 11
- National Merit Semi-Finalist, 11
- First honor roll, all terms 9-present (no big deal at NHS, I admit!)
- Princeton University Summa Cum Laude (pending)

Etc.

The most common mistakes I have seen over the years when students send completed Activities Lists to me for review are:

- No humor whatsoever or very little “personality.” (Did they even read the sample?) or

- Too much humor. It sounds forced.  Don’t do a Jay Leno routine!

- Too much information. A sport that you played for one season in 9th grade or the MS Walk that you did on a Saturday afternoon as a sophomore do not need to be on this list. Be selective!

- No spell-checking. No excuse for this.

- No amount of time spent is listed after activities (hours/week and weeks/year).

- No “additional interests” section at the end. This is a good way to show admission folks some of the things you enjoy doing that don’t fit anywhere else in your application, so don’t omit it

Also note that your list should not include:

- Senior courses. These will be on your transcript and do not belong on an Activities List. Same goes for your test scores.

- Who’s Who Among American High School Students (this is a money-making outfit, not an honor!) or similar “recognition” (National Honor Roll, etc.). When college admission folks see this on a résumé, they just think it makes you look naive, not special.

- Invitation to join the National Youth Leadership Forum. If you actually attended such a program, it’s fine to include it under Summer Activities. But merely being “invited” is not an honor, even though the program organizers want you to believe that it is.

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So, I hope this information is helpful to you in your quest to market your profile. Remember: Don’t hesitate to annotate!

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